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The Cultural Celebration Coordination - $4,000

Designed for couples who have planned their wedding but need an experienced professional to bring everything together, The Cultural Celebration Coordination Package provides expert coordination for South Asian and multicultural wedding celebrations.

From managing multiple events and vendors to coordinating cultural traditions, timelines, family logistics, and ceremony details, we ensure every aspect of your celebration runs smoothly. Whether you're hosting a Haldi, Mehndi, Sangeet, Baraat, Ceremony, Reception, or a combination of events, our team works behind the scenes to keep everything organized while allowing you and your loved ones to fully enjoy the experience.

We understand that cultural weddings often involve unique traditions, larger guest counts, and multiple moving pieces. Our goal is to honor those traditions while providing seamless coordination, clear communication, and a stress-free celebration from beginning to end.

Because your wedding should be focused on celebrating your culture, your family, and your love story—not managing logistics.

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How It Works

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The Cultural Celebration Coordination Package

Coordination for Up to 3 South Asian Wedding Events

Designed for couples who have planned their wedding celebrations and need an experienced professional to bring everything together. Whether you're hosting a Haldi, Mehndi, Sangeet, Baraat, Ceremony, Reception, or Welcome Event, ZFairyGodPlanner ensures every detail is organized, every vendor is informed, and every tradition is honored.

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Before The Wedding

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Planning & Coordination Support

  • Complimentary Consultation

  • 6 Private Zoom Planning Meetings

  • Custom Month-to-Month Planning Checklist

  • Shared Google Drive for Notes & Documents

  • Collection of Vendor COIs (Insurance Certificates)

  • Final Wedding Details Sent to All Vendors

  • 1-Hour Rehearsal Coordination

  • Processional & Recessional Lineup Creation

  • Family & Wedding Party Coordination Planning

  • Cultural Ceremony Timeline Planning

  • Detailed Weekend Timeline Creation

  • Preferred Vendor List Access

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This package is designed for coordination and execution and does not include vendor sourcing or obtaining vendor quotes.

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Your Planning Meetings

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Zoom Meeting 1: Wedding Weekend Overview

  • Review all booked vendors

  • Review wedding weekend schedule

  • Discuss traditions and cultural elements

  • Identify planning needs and logistics

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Zoom Meeting 2: Event One Planning

(Haldi, Mehndi, Welcome Party, etc.)

  • Review timeline

  • Review décor plans

  • Discuss family involvement

  • Review vendor logistics

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Zoom Meeting 3: Event Two Planning

(Sangeet, Garba, Mehndi, etc.)

  • Review timeline

  • Entertainment coordination

  • Floor plan review

  • Guest experience planning

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Zoom Meeting 4: Wedding Ceremony Planning

  • Ceremony timeline

  • Baraat logistics

  • Processional lineup

  • Family seating and special traditions

  • Ceremony flow review

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Zoom Meeting 5: Reception Planning

  • Reception timeline

  • Grand entrances

  • First dance and special dances

  • Toasts and speeches

  • Cake cutting

  • Grand exit

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Zoom Meeting 6: Final Details Meeting

  • Complete wedding weekend review

  • Vendor confirmations

  • Final timeline approval

  • Emergency contacts

  • Rehearsal planning

  • Final questions and adjustments

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Event 1 Coordination

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Examples:

Haldi • Mehndi • Welcome Party • Engagement Celebration

Included:

  • Vendor Check-In

  • Timeline Management

  • Family Coordination

  • Setup Oversight

  • Guest Assistance

  • Event Flow Management

  • Vendor Communication

  • Breakdown Oversight

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Event 2 Coordination

Examples:

Sangeet • Garba • Mehndi • Welcome Party

Included:

  • Vendor Coordination

  • Entertainment Coordination

  • Guest Flow Management

  • Timeline Management

  • Family Assistance

  • Speech Coordination

  • Event Oversight

  • Breakdown Oversight

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Event 3 Coordination

Wedding Ceremony & Reception

Ceremony

  • Baraat Coordination

  • Processional Lineup

  • Family Processional Management

  • Ceremony Cueing

  • Timeline Management

  • Photographer Coordination

  • Ceremony Logistics

Reception

  • Grand Entrance Coordination

  • First Dance Coordination

  • Parent Dance Coordination

  • Speech & Toast Coordination

  • Cake Cutting Coordination

  • Timeline Management

  • Vendor Communication

  • Grand Exit Coordination

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Setup & Details by ZFairyGodPlanner

We will professionally place and organize:

  • Welcome Table

  • Guest Book

  • Card Box

  • Name Cards

  • Meal Cards

  • Favors

  • Reserved Seating Signs

  • Table Numbers

  • Small Decorative Details Provided by the Couple

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Vendor Coordination

Throughout all three events, we serve as the main point of contact for your vendor team.

  • Check In All Vendors

  • Direct Vendors to Appropriate Locations

  • Coordinate Vendor Arrivals

  • Coordinate Vendor Meals

  • Distribute Tips & Payments Provided by Couple

  • Troubleshoot Issues

  • Ensure Everyone Stays on Schedule

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Clean Up

At the conclusion of each event we will organize and pack:

  • Guest Book

  • Card Box

  • Name Cards

  • Meal Cards

  • Favors

  • Personal Welcome Table Items

Couple must designate a family member or friend responsible for transporting items home.

 

Optional Add-On

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Decor Setup & Breakdown — $200 Per Event

Want your family to enjoy the celebration instead of decorating?

Includes:

  • Setup of Client-Provided Décor

  • Placement According to Your Décor Plan

  • Breakdown & Packing of Décor

  • Organized and Polished Presentation

All décor items must be labeled and organized prior to setup.

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Popular Wedding Events Included

✔ Haldi
✔ Mehndi
✔ Sangeet
✔ Garba Night
✔ Welcome Party
✔ Engagement Celebration
✔ Baraat
✔ Wedding Ceremony
✔ Reception

Maximum of 3 coordinated events included in this package.

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